Job Description
Are you a Mail Room clerk or having experience in any legal firm?
Kelly Services has brough amazing opportunity where you can grow yourself as a Legal On-Site Service Specialist with one of our direct client and a known company in Philadelphia, PA .
Job Title: Legal On-Site Service Specialist Duration: 3+ Months Location: Philadelphia PA Shift: Monday to Friday 8 am to 5 pm Description: Daily duties will include Copying/Scanning documents, delivering mail. Physical requirement will include walking - Delivering mail and pushing mail carts. No lifting over 50lbs. A successful candidate will have File Clerk or mailroom experience.
Responsibilities :
Provides operations functions in one or all of the following areas within a Legal office/environment: operates high volume duplicating equipment, performs associated copying tasks, operates high volume document scanning equipment, operate high volume mail processing equipment. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform one of the following at entry level: bindery, QC and final check, housekeeping, file services, call center representative, etc. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration. Runs high volume copy machines and performs binding and finishing work. Handle highly sensitive and confidential documents that may be time sensitive. Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment. Operate high volume scanners. Operate image handling software. Operate MS Office and Email systems Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems. Maintains records for management reports and inventories of supplies needed. Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required. Calculates charges for jobs performed and maintains some billing logs. Responds to and coordinates all service calls required by customer. May perform filing duties in conjunction with specific customer requests. Delivers completed jobs to pre-determined customer locations within and outside of the site. Maintains daily meter and service logs. May travel between customer’s buildings. Answers customer questions regarding status or feasibility of job requests. Ensures upkeep of convenience copier areas by keeping neat and well stocked. Performs duties related to the shipping and/or receiving of materials. Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. Uses all copier equipment, calculator, fax machine, postage meter and some PC. Performs filing duties, which may include ‘purging’ and archiving old documents. Performs duties of scanning, file conversion and file naming. Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD. Manage TOC (Table of Contents) – first page of electronic file. Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search. Perform file formatting for printing/Excel files. Assist with coordinating projects that will be completed off site (BIS or Smart Source). Responsible for interacting and providing professional level support to users at various levels, including: legal secretaries, project managers, paralegals, associates and partners. Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure. Performs other duties as assigned.
Typically Required: Requires high school diploma, GED, or equivalent work experience.
Complete Legal training within 90 days of hire and maintain any new training requirements.
Some related copy job experience is preferred.
Minimum of 1 year of experience in the Legal Industry is strongly desired.
Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills. May require a valid driver’s license and minimum levels of auto insurance coverage per policy.
Demonstrated competency in basic computer skills including proficiency in MS Office Suite.
Technical aptitude with printers, copy and postage machines and other office equipment.
Good customer service skills.
Good organization skills.
Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow.
Requires knowledge and understanding of shipping/receiving procedures.
Basis electronics knowledge is preferred.
Possesses ability to work independently and flexibly to complete projects.
Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials.
Possesses ability to comprehend instructions concerning mail delivery.
Possesses troubleshooting and problem solving skills.
Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications.
Possesses excellent customer relations skills and excellent verbal communication skills.
What happens next: Once you apply, you’ll proceed to the next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all our recruiters at Kelly will have access to your profile, expanding your opportunities even more!
#P3 #CB 9467277
Job Tags
Full time, Work experience placement, Shift work, Monday to Friday,